Manage Roles, Users and Groups

Role-based Page Management

The Entando App Builder provides a page management system with distributed editorial controls. With editing privileges based on roles and groups, a user only sees the application pages they're given access to when they log in. Users and groups are assigned different levels of control and access to manage only those pages with the proper group ownership.

This tutorial demonstrates how to grant a user editorial access to a particular page in an application.

To add controls to micro frontends and/or microservices and additional details, see the Role Based Access Controls for Micro Frontends & Microservices tutorial.

1. Create Role

This role will have access to edit, delete, and create pages. Users are assigned roles and added to groups who own the pages of an application.

1. Log in to your Entando App Builder.
2. Go to Users→ Roles in the left navigation menu.
3. Click Add to create a new role.
4. Enter a name and code.
5. Turn ON the following selections under Permissions: Content Editing, Access to Administration Area and Operations on Pages. Click Save.

2. Create Group

1. Go to Users→ Group from the left navigation menu.
2. Click Add to create a new group that will manage a subsection of the application.
3. Enter a name and code. Click Save

3. Add New User

1. Go to Users→ Management in the left navigation menu.
2. Click Add to create a new user.
3. Enter a Username and Password. Select the default Profile Type and Status: ON. Click Save. The user account will appear with Status: Expired Password until the first time they login and reset their password. To change this status or add an email, go to Edit in the Actions column.
4. For the new user, select Manage Authorization for: USERNAME under the Actions column.
5. Select Add new Authorization and choose the User Group and User Role created above. Click Add.
6. Click Save.

4. Create New Page and Assign Owner Group

1. Go to Pages→ Management in the left navigation menu.
2. Click Add to create a new page.
3. Add Title, Description, Keywords and a SEO-friendly Code for the new page. Fill in the remaining fields as appropriate.
4. For Owner group, under the Page groups heading, choose the newly created group who should have editing privileges to this page. If Free is chosen, all users will have access to this page.
5. Click Save.

When the new user logs in, they will have access only to the pages for which they are part of the authorized Owner Group.

Existing Page Assignment

If you need to assign editorial access to existing pages, add the user to the current Owner Group for the page in the User Management section. If a new group was added, go to Pages → Management from the left navigation menu, and select Edit under the Actions drop-down menu to reassign Owner group for each page.